D365 Finance Program Specialist

Miejsce pracy: Poznań

KEY RESPONSIBILITIES

Program Administration & Support:

• Maintain and manage program documentation, deliverables tracker, decision and action logs
  
• Assist with document preparation for key program forums (e.g., reports, decks, briefings)
  
• Own and update administrative tools and SharePoint content
  

• Support onboarding of new team members and maintain program distribution lists
  

Scheduling & Coordination:

• Own and manage calendars for the program leadership team
  
• Coordinate and schedule all program meetings, workshops, and ceremonies across global time zones
  

• Prepare and distribute agendas, minutes, and follow-up actions from meetings

Steering Committee Support:

• Act as administrative lead for Steering Committee governance – schedule sessions, collate materials, track actions and decisions
  
• Coordinate content deadlines and drive alignment across contributors ahead of governance milestones
  
• Manage communications and follow-ups between Steering Committee, countries, D365 Competency Center and Program Team
  

Cross-Team Coordination:

• Serve as a central point of contact for coordination between countries, workstreams, external vendors, and internal stakeholders
  
• Facilitate consistent information flow and alignment across teams
  
• Track interdependencies and assist Program Team with proactive risk mitigation

WHAT WE'RE LOOKING FOR

• 3+ years of experience in a program/project support, PMO coordination, or executive administration role
  
• Strong background in supporting enterprise programs, ideally ERP or D365-related
  
• Proficiency in Microsoft Office 365 suite (Excel, PowerPoint, Outlook, Teams, SharePoint)
  
• Excellent organizational and time management skills, with ability to handle multiple priorities
  
• Exceptional communication skills – written and verbal
  
• Experience working in a global and virtual team environment
  
• Working knowledge of English or/and German language

Nice to Have

• Familiarity with program methodologies (e.g., Agile, Waterfall, hybrid models).
• Experience using project management tools like Azure DevOps, MS Project, or similar.
• Previous exposure to governance support for senior-level stakeholders.

JOIN US

This is a unique opportunity to become a central part of a strategic D365 transformation, working closely with program leaders and stakeholders across functions and geographies. If you're ready to make a meaningful impact and thrive in a structured yet fast-evolving program environment, we’d love to hear from you.

• Work from one of our offices: in Poznan or Warsaw
  

• Stable employment: We have established presence on the Polish market (over 30 years)
  
• Flexible working conditions: We offer hybrid working model and flexible hours
  
• Professional development: International environment, daily use of foreign languages and language training (German / English)
  
• Benefit package: Private medical care, lunch card and cafeteria platform (with Multisport card)