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In this policy, we would like to inform you what kind of data, to what extent, and for what purpose we collect, process, and use whenever you visit our website. When you visit our website, we collect, on one hand, certain data which may possibly be referred to a specific person and, on the other hand, you give your personal data when you perform certain actions on our website.
IP ADDRESSES
An IP address consists of four numbers separated by a dot and each number has a value between 0 and 255 (e.g. 123.45.67.89). Normally, the IP address is assigned automatically by your service provider. To be able to display our website properly our server downloads your IP address and stores it in a masked form, which means that only the first three numbers are recorded (e.g. 123.45.67.xxx). Whether you have a static or a dynamic IP address, the above precaution prevents identification of a specific person. For the purposes of error analysis your masked IP address is recorded in our network server protocols (the so-called journal files), and for statistical purposes it is recorded by Google Analytics. Journal files are deleted after seven days at the latest. WEB BROWSER INFORMATION
Furthermore, our network server collects data provided by your web browser and records some of them in the journal files. The data include information about your operating system, the web browser you are using, the name of the displayed information, the time you entered our website, the previous website you visited (the so-called referrer), and the quantity of data delivered to you. The data cannot be used to identify a specific person because the IP address is masked. The data are also recorded and processed in the journal files to analyse errors and for statistical purposes. COOKIES
Our website uses cookies. Cookies are small text files which your web browser saves on your device at the request of our website. Cookies include session cookies, which are automatically deleted when you close the web browser, and persistent cookies, which expire after up to two years.Cookies help us analyse how you are using our website, especially the demand for the information we make available, so that we can modify and steadily improve our services according to your needs. We do not want to know how a specific person uses our web site. We just want to analyse how our website is used in general, which information is displayed and how often, which areas of the website are used more intensively, how long users stay on our website or sub-sites, where broken links are etc. Data collected for these purposes are stored anonymously or saved without reference to any specific person. As an international enterprise, we would also like to know what countries visitors to our website come from. In this respect, your masked IP address is used for geolocation. As the IP address is masked, it is not possible to identify a specific person. For further information, please use the Help menu in your web browser. GOOGLE ANALYTICS
In order to analyse the user behaviour we use Google Analytics, a web analytics and reporting tool by Google Inc. (“Google”). However, we have requested Google to make your IP address anonymous before analysing the user behaviour in the web. We have introduced certain lines to the programme code of Google Analytics.Google Analytics uses cookies stored on your computer to allow us analysing how you use the website. The cookies used by Google Analytics may be session or persistent files which would, nevertheless, expire after usually no more than two years. The information gathered by cookies about your use of the website is normally sent to the Google servers in the USA and stored there. As we have requested making IP addresses anonymous, your IP address is cut in the EU Member States or other European Economic Area states before it is sent to the Google server in the USA. Your full IP address may be sent to the Google server in the USA and abbreviated there only in some exceptional circumstances beyond our control.
At our request Google will use the above information to evaluate how our website is used, generate site activity reports and provide us with other services connected with the use of the website and the Internet. Your IP address provided by your web browser to Google Analytics is in no way connected to other Google data. We would like you to note that you can prevent Google from recording and processing the data from (Google's) cookies concerning your website use (including your IP address) if you download and install a special browser plug-in available at https://tools.google.com/dlpage/gaoptout?hl=pl You can prevent the use of cookies by our website in your web browser settings by e.g. adding our website to blocked websites or by disabling cookies in general. Furthermore, you can delete the cookies manually at any time. Please use the Help menu of your web browser to choose the relevant settings.You may also use our website without cookies, but in occasional situations you may encounter some limitations to the website functionalities. ON-LINE REGISTRATION AND FORMS
Our website offers you a number of different ways to contact us. In addition to registration forms for events and our newsletter subscription, we offer other on-line forms to contact our firm. Whenever you use our forms, you usually need to provide your personal data. We encourage you to approach our representatives directly. If you use one of the on-line forms available on our website, our server automatically forwards your personal data and other data you enter to the CRM / Microsoft Dynamics 365 system. If needed, we will forward your personal data to a Rödl employee who will be able to handle your enquiry. This information is not disclosed to any third parties. The personal data you provide in the on-line form are collected, processed and used exclusively to handle your enquiry. Any processing and use of data exceeding the above scope is always done after we obtain your explicit consent. If you agree to receive any extra information, we will process and use your personal data to send you interesting publications, inform you about events organised by Rödl, update you on the latest changes to the legal, tax and business regulations, and provide other interesting and important information. You can revoke your consent at any time: by sending an e-mail to marketing@roedl.com or calling +48 22 696 28 30.
If you want to e-mail us, please be mindful that unencrypted e-mail messages sent over the Internet are not sufficiently protected against unauthorised access by third parties. If you have any questions about our privacy policy, our website or about Rödl in general, feel free to call us. We are available at +48 22 696 28 30.
We are currently using the following social media plugins: Facebook, LinkedIn, Instagram, YouTube. You can recognise the plugin provider by its initials or logo. We enable direct communication with the plugin provider via a button. The plugin provider does not receive information that a user has obtained access to a relevant website of our online portfolio until after you click on the selected field and thus activate it.
Once the plugin is activated, your personal data are sent to the plugin provider and stored there (in the case of US providers – in the USA). Since the plugin provider collects data mainly by means of cookies, we recommend deleting all cookies in the web browser's privacy settings.
The data and the data processing activities are beyond our control. We are also not familiar with the scope of the collected data, purposes of processing and storage periods. We also have no information on the deletion of data collected by the plugin provider.
The plugin provider stores the collected user data in the form of user profiles and uses those data for advertising, market research and/or designing its website according to demand. This assessment is done in particular (also for non-logged-in users) to display demand-driven advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of such user profiles, but you must contact the relevant plugin provider to exercise this right. With the plugins, we offer you the opportunity to interact with social networks and other users so that we can improve our presentation and make it more interesting for you as users. The legal basis for our use of the plugins is Article 6(1)(1)(f) GDPR.
Data are transferred regardless of whether you have an account with the plugin provider and whether you are logged in to it or not. If you are logged in with the plugin provider, the data we collect will be directly assigned to your existing user account with the plugin provider. If you click the activated button and, for example, link the page, the plugin provider will also save this information in your account and will make it publicly available to its contacts. We recommend logging out regularly after using the social network, especially before activating the button, so that the plugin provider does not assign the collected data to your user profile.
For more information on the purpose and scope of collected data and the processing by the plugin provider, please refer to the privacy statements of the respective provider listed below. They include also further information on your rights in this regard and the settings to protect your privacy.
Addresses of the plugin providers and URLs with privacy information:
a) Facebook provided by Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour Dublin 2 Irlandia: http://www.facebook.com/policy.php; more information on data processing: http://www.facebook.com/help/186325668085084, http://www.facebook.com/about/privacy/your-info-on-other#applications and http://www.facebook.com/about/privacy/your-info#everyoneinfo;
(b) Instagram provided by Instagram, LLC, 1601 Willow Road, Menlo Park, California 94025, (650)543-4800, Meta Platforms Ireland Ltd, 4 Grand Canal Square, Dublin 2, Ireland. Information on data processing by the provider: https://pl-pl.facebook.com/help/instagram/494561080557017;
(c) LinkedIn provided by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA; http://www.linkedin.com/legal/privacy-policy;
d) YouTube provided by Google LLC, 1600 Amphitheater Parkway, Mountainview, California 94043, USA, and in the EU by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Information on data processing by the provider: https://www.youtube.com/intl/ALL_pl/howyoutubeworks/user-settings/privacy/.
DATA PROTECTION OFFICER
Rödl’s Data Protection Officer is Grzegorz Gęborek. E-mail contact: gdpr.biznes@roedl.com
Grzegorz Gęborek
Attorney at law (Poland)
Associate Partner
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